S2S hosting info | Julie Nevel

Sister to Sister Women’s Conference

Thinking of hosting a S2S conference?

Here are some things you will need to know!

Host Church/Group responsibilities:

We have found that the best S2S hosts have prepared ahead of time by putting together a committee or women’s ministry group that will handle the local arrangements, and/or recruit as needed. It can be a great time of bonding for your ladies to work together toward preparing this conference to be the best that it can be! Covering the event in prayer is key.

We can provide pictures/posters/flyers for you to copy, or you may provide your own.
Any form of advertisement you can come up with is a plus; i.e. church bulletin/newsletter/website, Facebook and other social media, mailing to church's mailing list, community bulletins in newspapers, online or TV, flyers to churches in your area.

Registration

We can provide a registration form for you to copy, or you may make your own.
Registration fee for the conference is typically $25 - $30 per attendee (flexible)
You may choose to charge $5 less for teens to encourage young ladies to attend
You may split the fee for those who cannot make it to both days (for example $10 for Fri night only and $15 for Sat only) (flexible according to the total fee you choose)
Some churches have charged a lesser fee when they felt the amount might hinder attendance. Instead, they paid an agreed-upon amount for musician and speaker, or took a love offering. Some have increased the price as they felt their population would respond better to a higher fee (in some locations interpreted to indicate a higher quality program.)

Food

Friday night refreshments, Saturday morning coffee and continental breakfast if you choose, Saturday lunch
Depending on finances, some churches have provided the food by having their people make and/or bring the food, or partially donating the food and buying some. Others have ordered sandwich trays or used a caterer for lunch. It’s a nice touch to have some men available to serve and clean up, so the ladies can continue to engage in the conference.

Testimonies

The testimony session on Saturday morning is designed as an opportunity for the attendees to hear from ladies from your church and/or your area about what God is doing in their midst. It has proven to be a very meaningful time! Preference is for 2 to 4 women to be asked ahead of time to prepare and share for 10-15 minutes each (time allotment depending on how many). An option with a small group is for the sharing to be spontaneous, or a combination of planned and spontaneous testimonies.

Fluff time

Invite people from your church/area to set up tables with their goods/services. This is a time for the ladies to have fun, bond, relax and enjoy!
Provide rooms/space and tables as needed for fluff time
Examples: chair massages, manicures, makeovers, jewelry, arts & crafts, exercise classes, foot spa, prayer room, coffee & canvas, photo booth, etc.
You may be flexible and creative with this time, however you choose!

Decorating & housekeeping

Decorating for the theme is preferable and can add a lot to the atmosphere!
Set-up and clean-up

Technical support

Screen operator for projecting PowerPoint (or similar system)
Sound system, sound operator
Possible need for instruments to be provided – if flying

Housing for out-of-town guests on the program, as needed/requested

Door prizes – fun to have, but optional (Some have solicited area businesses for gift certificates and various kinds of gifts.)

Gift bags – fun to have a little goodie bag for the ladies as they arrive (optional)

Nevel Music responsibilities:

Program planning

Schedule
Sister to Sister format

Speaker

Finding and booking the speaker, communicating all details, deciding on a theme with the speaker (church may have input if desired). Julie is an option for speaker.

Travel arrangements

For speaker, musicians or others who are invited to be on the program

Music

Preparation of all praise & worship songs and special music
Will bring sound system if needed (if driving)
Will bring keyboard and other instruments as needed (if driving)
Preparation of PowerPoint for song lyrics
Booking band when applicable, and dramatist(s) when applicable

Folders

Willing to provide folders, pens & name tags as needed
Willing to provide contents of folders; i.e. schedule, bio’s, notepaper as needed (Some churches do their own brochure/pamphlet with schedule, etc.)

Finances

All registration fee money will go to Nevel Music or to the host church/group to disburse accordingly (this must be determined ahead of time). Please keep receipts for materials, food (if paying for food rather than donations or pitch-in), and any other incurred expenses that go beyond what the church is willing/able to provide. The registration money will go toward the fees and traveling expenses of the speaker and musicians, graphic art work for advertising, and miscellaneous expenses.

Thank you!! I look forward to working with you to provide this exciting ministry opportunity for women in your area! Please contact me with any questions. I am happy to “custom fit” S2S to your needs! Blessings, Julie

nevelmusic@gmail.com , cell (717)319-3226, website www.julienevel.com

Sister 2 Sister Sample Schedule

FRIDAY

6:00pm - Registration begins

7:00pm - Main Session #1 – Welcome, Praise & Worship, Speaker (also may include ice breaker, short skit, door prizes)

9:00pm - Refreshments & Fellowship

SATURDAY

8:30am - Continental breakfast & Registration for Saturday-only Registrants

9:00am - Main Session #2 – Praise & Worship, Speaker (also may include short skit, door prizes)

10:30am - Take a break!

11:00am - Testimony Session

12:00pm - Lunch

12:45pm - Fluff time / connecting time

2:15pm - Main Session #3 – Praise & Worship, Speaker, Invitation for prayer and/or decisions. Also may include short skit, door prizes)

3:30pm - Prayer & ministry time, closing